Terms & Conditions for Applicants

Beehire is an innovative recruitment solution based on a platform, accessible on www.beehire.com (the “Platform“), providing users with deferred and/or live video interview services.

This solution enables:

– Talentis Group’s client recruiters (the “Recruiter(s)”): to launch a recruitment campaign on the Platform, to invite candidates for a meeting as part of this campaign on the Platform and to select candidates on the basis of the video interviews conducted on the Platform;

– to candidates accessing the Platform (the “Candidate(s)”): to introduce themselves free of charge on the Platform by video as part of a recruitment campaign and to have one or several video interviews with the Recruiter.

The Beehire solution is the property of Talentis Group SA. (“Talentis Group”), a Belgian company with registered office at Chaussée de la Hulpe 150, 1170 Watermael-Boitsfort, Belgium, registered with the Banque des Entreprises under the number 0652.951.045.

ARTICLE 1. Application scope

1.1.     These Terms and Conditions apply to all relations between Talentis Group and the Candidates.

1.2 Any use of the Platform implies that the Candidate has read, accepted and shall comply with these Terms and Conditions published on the Platform. The declaration of acknowledgement and acceptance is validated by the Candidate by means of an electronic confirmation when accessing the Platform.

1.3.     Unless otherwise agreed in writing by Talentis Group, no deviation from these Terms and Conditions shall be accepted. All clauses that have not been subject to a derogation shall remain in full force. The Candidates’ Terms and Conditions shall never apply to contracts concluded with Talentis Group.

ARTICLE 2. Availability, identification, security 

2.1.     The Candidate shall inform Talentis Group immediately of any problem related to access and use of the Platform.

2.2.     For security and/or maintenance reasons, Talentis Group may at any time :

– suspend or interrupt Platform services,

– modify the access procedure, the log in, access to the log in and security measures.

ARTICLE 3.  Services and terms of service

3.1.      Access to the Platform is possible by direct invitation from a Recruiter (email with a link to the Platform sent directly to the Candidate’s address), or through public links (link to the Platform published by the Recruiter accessible to anyone).

3.2.      The Candidate shall use the Platform solely for personal and non-commercial purposes.

3.3.      Use of the Platform may require the use of cookies.

ARTICLE 4. Commitments of the Candidate

4.1.      The Candidate participating in a recruitment campaign on the Platform states that he/she is the natural person who was invited to do so by the Recruiter.

4.2.      The Candidate shall answer the Recruiter’s various questions as honestly as possible.

4.3.      Each Candidate shall refrain from disclosing to a third party, and in particular to another Candidate, the content of the questionnaire to which he or she has replied. He or she undertakes to maintain the utmost confidentiality with regard to the recruitment process itself. 

4.4.      When participating in a recruitment campaign, the Candidate shall adopt an appropriate attitude for a recruitment interview. The Candidate shall refrain from any action or deed that would be contrary to law, morality or decency. Failing this, Talentis Group reserves the right to refuse to send the Candidate’s questionnaire and videos to the Recruiter(s).

4.5.      The Candidate shall also refrain from any insulting, misleading, discriminatory or defamatory comments and any personal implication of a third party or another Candidate. Talentis Group cannot be held liable in the event of such comments on the Platform or on any other medium (email, paper, telephone, etc.).

4.6.      Talentis Group reserves the right, in the event of a breach of the law, to transmit the videos and/or questionnaires in question to the authority in charge. 

4.7.      The Candidate shall not use the Platform for harmful purposes by the deliberate introduction of viruses, Trojan horses, worms, logic bombs or other intentionally or technologically harmful elements into the system. The Candidate is not authorised to attempt to access the server on which the Platform is stored or any server, computer or database connected to the Platform without being duly authorised to do so. 

ARTICLE 5. Liability 

5.1.      Talentis Group provides Candidates and Recruiters with the Platform enabling the recording of videos for recruitment purposes. Talentis Group does not intervene in the decision to recruit. Talentis Group declines any responsibility for the success of a recruitment or an application. Likewise, Talentis Group declines any liability for any prejudice, loss or damage that could arise from the use, or improper use, of the Platform (including loss of opportunity to find a job, loss of income, etc.). 

5.2.      Talentis Group does not perform any prior selection in the choice of Recruiters and does not check the content of the recruitment campaigns (questionnaires, etc.). Talentis Group declines any liability for any inappropriate conduct or content of a Recruiter.

5.3.      Talentis Group declines any liability for the use made by the Recruiter of the information made available to it by the Candidate(s) through the Platform.

5.4.      Talentis Group declines any liability in the event of force majeure, fortuitous events or any event beyond its control, such as the Candidate’s conduct contrary to the Terms and Conditions, labour disputes, war, riots, fire, natural disasters, failure or breakdown of equipment, means of transport or communication, meteorological problems, serious illness or unexpected death of personnel, when they cause a delay or prevent the Platform from being available. Talentis Group is presumed to be in one of these cases of exemption. It shall not have to prove the unpredictability or irresistibility of the event, nor its inability to fulfil its obligations. Unless required by law, Talentis Group is not obliged to compensate the damage resulting from a case of force majeure, regardless of the nature of the damage, direct or indirect, foreseeable or unforeseeable. Talentis Group shall inform the Candidate of the existence of a case of force majeure as soon as possible.

5.5.      Talentis Group can under no circumstances be held liable for indirect or consequential damages, nor for the consequences of the delay or deviation, whatever the cause.

ARTICLE 6.  Confidentiality and data protection policy 

6.1.      Talentis Group collects the personal data communicated by users registered on the Platform. Talentis Group collects and processes among others the following personal data. Data expressly mentioned: data expressly mentioned by the Candidate such as, among others, name (first and last name), postal address, telephone number (including mobile phone number), office number, fax number, email address and date of birth. Automatically collected data: automatically collected data such as the Candidate’s IP address, the type of browser and operating system of his/her computer, and other automatically generated information regarding the visit to the website. 

6.2.      Talentis Group reasonably endeavours to respect the confidentiality and backup of all personal data it processes and to ensure that all personal data processing operations are performed in accordance with applicable laws and good privacy management practices. By registering on the Platform, you accept and consent to Talentis Group collecting, using and communicating these personal data to Recruiters in the manner indicated in this article.

6.3.      The data controller is Talentis Group S.P.R.L. (“Talentis Group”), a Belgian company with registered office at rue du Château d’Or 13, 1180 Uccle, Belgium, registered with the Banque des Entreprises under number 0652.951.045. Within the limits of the applicable legislation, the Client has, at all times, the right to consult, rectify, request deletion, oppose the processing, or request the restriction of the processing of personal data concerning them and to obtain a copy thereof. The Client also holds the right to the portability of their data. In order to exercise his/her rights relating to his/her own personal data or to lodge a complaint, the Candidate may contact the Data Protection Officer (the “DPO“).

Talentis Group shall carefully examine all incoming requests and shall process all validated requests within 28 days, following the standard procedures described below.

In order to facilitate a prompt response from Talentis Group to your request or complaint, we ask you to provide:

– a written, dated and signed request;

– proof of your identity; and

– if you are applying on behalf of another person (for example, as a legal representative, family member or friend), proof of your right to act for that person, i.e., a power of attorney.

Your request can be sent by email, fax or post, or deposited at the DPO’s reception desk.

The contact details of the DPO are as follows:

Email: contact@beehire.com

Address: Talentis Group SA, Attention of the DPO, Chaussée de la Hulpe 150, 1170 Watermael-Boitsfort

If necessary, the Candidate may lodge a complaint with the Commission for the Protection of Privacy, Rue de la Presse, 35, 1000 Brussels, Telephone: +32 (0)2 274 48 00, Fax: +32 (0)2 274 48 35, Email: commission@privacycommission.be. 

6.4.      Personal data are collected for the following purposes: the proper operation of the Talentis Group’s websites, the transfer of Candidates’ data, videos and questionnaires to the Recruiter(s) in charge of the recruitment campaign for which the Candidate has applied, the application of the contracts concluded between Talentis Group and the Recruiters and the purposes described in Article 6.5 below.

6.25.    Talentis Group may disclose your personal data to the following third parties: the Recruiter(s) in charge of the recruitment campaign in which the Candidate has applied, regulators and law enforcement officials; solicitors; auditors; third party service providers and consultants, including web hosting and membership portal providers; any agent or sub-contractor acting on behalf of Talentis Group for the organisation of Talentis Group’s activities. Talentis Group may also disclose your personal data to the third parties mentioned above in the following cases: insofar as Talentis Group is required to do so by law; in the context of legal proceedings or possible legal proceedings; to establish, exercise or defend the rights of Talentis Group; to process such information on behalf of Talentis Group; for third parties to provide services to or on behalf of Talentis Group; for the acquisition by a third party of all or part of Talentis Group and/or all or part of Talentis Group’s business; if you have given your consent; for disaster recovery purposes, including in case of data breach. Talentis Group may also provide consolidated statistics to reputable third parties regarding its registered users, sales, trading structures and information. However, these statistics shall not contain any personal data.

6.6  Talentis Group is not responsible and cannot be held liable for the actions of any third party operating third party websites, whether or not linked to the Platform or whether or not you have been redirected to these websites via the Platform.

6.7.       Talentis Group uses commercially reasonable physical, administrative and technological guarantees to preserve the integrity and security of your personal data.

6.8.       Talentis Group shall delete or make anonymous any personal data that Talentis Group no longer needs for reasonable commercial or legal purposes. Personal data shall be deleted from Talentis Group’s electronic, manual and other file systems in accordance with Talentis Group’s internal procedures and/or other agreements.

6.9.      Talentis Group shall delete the questionnaires and interview videos made by the Candidate once the relevant recruitment process has been completed (expiry of the Recruiter’s license).

6.30.    Talentis Group uses cookies to identify the pages used. This enables us to analyse data regarding webpage traffic and to improve our Platform in order to adapt it to the needs/requests of Recruiters and Candidates. This information is only used for statistical analysis and the data are then deleted from the system. We inform you that you can oppose the storage of these “cookies” by configuring your computer.

ARTICLE 7.  Intellectual property

7.1.       The Candidate expressly acknowledges that the intellectual property rights regarding the name, all information transmitted, all images, all communications or any other expression regarding the Platform remain the exclusive property of Talentis Group, the Recruiters or other rights holders. Intellectual property rights include patents, trademark rights, copyrights, designs and models and other intellectual property rights such as technical and/or commercial know-how, methods and concepts.

7.2.       Nothing in these Terms and Conditions, nor any act of copying and/or downloading information, can be considered as a partial or complete transfer of Talentis Group’s intellectual property to a third party or to the Candidate. The Candidate shall not breach Talentis Group’s intellectual property rights. The Candidate is authorised to copy or download his/her own data or information, provided that he/she does not modify any copyright or liability restriction clause or any other provision.

7.3.       The Candidate remains the owner of the video about him/her. The Candidate authorises Talentis Group to store said video and to give access to said video to the Recruiter(s) in charge of the recruitment campaign in which the Candidate has applied. The Candidate may request the deletion of said video using the form available on the Platform. 

ARTICLE 8.  Modification of the Terms and Conditions

8.1.     Talentis Group may modify these Terms and Conditions and the Platform at any time and shall notify the Candidate of these modifications on the Platform. These changes are applicable as soon as they are published on the Platform. The use of the Platform after publication of the modification of the Terms and Conditions signifies the Candidate’s acceptance of this modified version of the Terms and Conditions. The Candidate is requested to consult the General Conditions frequently.

 ARTICLE 9.  Dispute settlement

9.1.      In the event of a dispute relating to the interpretation and/or application of the Terms and Conditions, the Candidate must contact one of Talentis Group’s representatives as soon as possible (see ‘contact’ section on the Platform). Talentis Group shall do its utmost to deal constructively with the Candidate’s problems, complaints and observations.

9.2.      If Talentis Group and the Candidate cannot come to an agreement after a period of two months, they shall bring the dispute before the ordinary courts. Only the judicial courts of Brussels shall have jurisdiction, insofar as this is legally possible. These courts shall have exclusive competence for all questions, conflicts and disputes regarding the validity, interpretation, application or termination of the contract between the Parties. The language used for disputes shall be French.

9.1.      All questions, conflicts and disputes regarding the validity, interpretation, execution or termination of the contract between the Parties shall be governed and interpreted solely by Belgian law. No other right of recourse nor conflict of law settlement (Belgian, foreign or international) shall result in the application of the law of another jurisdiction.

ARTICLE 10.  Various provisions

10.1.    The provisions contained in each of the articles of the General Terms and Conditions shall be enforceable independently from each other, and the validity of the Terms and Conditions shall not be affected if any of its clauses is invalid. If one of these provisions is null and void, but would become valid if part of the provision were deleted, the provision in question shall be made applicable with the modifications necessary to make it valid.