Usage Terms & Conditions for applicants

Beehire is an innovative recruitment solution built by Talentis Group SA which is accessible from www.beehire.com (the “Platform“), providing users with an improved job candidacy experience featuring, amongst other things, deferred and/or live video interview services.

This solution enables:

• For Talentis Group clients (the “Recruiter(s)”): to launch a recruitment campaign on the Platform, to invite candidates for a meeting as part of this campaign on the Platform and to select candidates on the basis of video interviews conducted on the Platform;
• For candidates accessing the Platform (the “Candidate(s)”): to introduce themselves to recruiters free of charge on the Platform by video as part of a recruitment campaign and to have one or several video interviews with the Recruiter, as well as undertake other assessment steps if relevant.

Beehire is a solution owned by Talentis Group SA (“Talentis Group”), a Belgian company with registered office at Chaussée de la Hulpe 150, 1170 Watermael-Boitsfort, Belgium, registered with the Banque des Entreprises under the number 0652.951.045.

ARTICLE 1. Application scope

1.1. These Terms and Conditions apply to all relations between Talentis Group and the Candidates.

1.2  Any use of the Platform implies that the Candidate has read, accepted and shall comply with these Terms and Conditions published on the Platform. The declaration of acknowledgement and acceptance is validated by the Candidate by means of an electronic confirmation when accessing the Platform.

1.3. Unless otherwise agreed in writing by Talentis Group, no deviation from these Terms and Conditions shall be accepted. All clauses that have not been subject to an exemption shall remain in full force. These Terms and Conditions for Candidate shall never apply to contracts concluded with Talentis Group.

ARTICLE 2. Availability, identification, security 

2.1. The Candidate shall inform Talentis Group immediately of any problem related to access and use of the Platform.

2.2. For security and/or maintenance reasons, Talentis Group may at any time :

• suspend or interrupt Platform services,
• modify the access procedure, the log in, access to the log in and security measures.

ARTICLE 3.  Services and terms of service

3.1. Access to the Platform is possible by direct invitation from a Recruiter (email with a link to the Platform sent directly to the Candidate’s address), or through public links (link to the Platform published by the Recruiter accessible to anyone).

3.2. The Candidate shall use the Platform solely for personal and non-commercial purposes.

3.3. Use of the Platform may require the use of cookies.

ARTICLE 4. Commitments of the Candidate

4.1. The Candidate participating in a recruitment campaign on the Platform states that he/she is the natural person who was invited to do so by the Recruiter.

4.2. The Candidate shall answer the Recruiter’s various questions as honestly as possible.

4.3. Each Candidate shall refrain from disclosing to a third party, and in particular to another Candidate, the content of the questionnaire to which he or she has replied. He or she undertakes to maintain the utmost confidentiality with regard to the recruitment process itself. 

4.4. When participating in a recruitment campaign, the Candidate shall adopt an appropriate attitude for a recruitment interview. The Candidate shall refrain from any action or deed that would be against the law, morals or common decency. Failing this Talentis Group reserves the right to refuse to send the Candidate’s questionnaire and videos to the Recruiter(s).

4.5. The Candidate shall also refrain from any insulting, misleading, discriminatory or defamatory comments and any personal implication of a third party or another Candidate. Talentis Group cannot be held liable in the event of such comments on the Platform or on any other medium (email, paper, telephone, etc.).

4.6. Talentis Group reserves the right, in the event of a breach of the law, to transmit the videos and/or questionnaires in question to the authority in charge. 

4.7. The Candidate shall not use the Platform for harmful purposes by the deliberate introduction of viruses, Trojan horses, worms, logic bombs or other intentionally or technologically harmful elements into the system. The Candidate is not authorised to attempt to access the server on which the Platform is stored or any server, computer or database connected to the Platform without being duly authorised to do so. 

ARTICLE 5. Liability 

5.1. Talentis Group provides a service that enables Candidates and Recruiters using the Platform to record videos for recruitment purposes. Talentis Group does not intervene in the decision to recruit. Talentis Group declines any responsibility for the success of a recruitment or an application. Likewise, Talentis Group declines any liability for any prejudice, loss or damage that could arise from the use, or improper use, of the Platform (including loss of opportunity to find a job, loss of income, etc.). 

5.2. Talentis Group does not perform any prior selection in the choice of Recruiters and does not check the content of the recruitment campaigns (questionnaires, etc.). Talentis Group declines any liability for any inappropriate conduct or content of a Recruiter.

5.3. Talentis Group declines any liability for the use made by the Recruiter of the information made available to it by the Candidate(s) through the Platform.

5.4. Talentis Group declines any liability in the event of force majeure, fortuitous events or any event beyond its control, such as a Candidate acting in a manner that is against these Terms and Conditions, labour disputes, war, riots, fire, natural disasters, failure or breakdown of equipment, means of transport or communication, meteorological problems, serious illness or unexpected death of personnel, in the event they cause a delay or prevent the Platform from being available. Talentis Group is assumed to be in one of these exemption situations. It shall not have to prove the unpredictability or irresistibility of the event, nor its inability to fulfill its obligations. Unless required by law, Talentis Group is not obliged to compensate the damage resulting from a case of force majeure, regardless of the nature of the damage, direct or indirect, foreseeable or unforeseeable. Talentis Group shall inform the Candidate of the existence of a case of force majeure as soon as possible.

5.5. Talentis Group can under no circumstances be held liable for indirect or consequential damages, nor for the consequences of the delay or deviation, whatever the cause.

ARTICLE 6.  Confidentiality and data protection policy 

6.1. Talentis Group collects personal data communicated by users registered on the Platform. Talentis Group collects and processes among others the following personal data. Data expressly mentioned: data expressly mentioned by the Candidate such as, among others, name (first and last name), postal address, telephone number (including mobile phone number), office number, fax number, email address and date of birth. Automatically collected data: automatically collected data such as the Candidate’s IP address, the type of browser and operating system of his/her computer, and other automatically generated information regarding the visit to the website. 

6.2. Talentis Group within reason endeavours to respect the confidentiality and backup of all personal data it processes and to ensure that all personal data processing operations are performed in accordance with applicable laws and good privacy management practices. By registering to the Platform, you accept and consent to Talentis Group collecting, using and communicating this personal data to Recruiters in the manner indicated in this article.

6.3. The data controller is Talentis Group SA (“Talentis Group”), a Belgian company with registered office at rue du Chaussée de la Hulp 150, 1170 Watermael-Boitsfort, registered with the Banque des Entreprises under number 0652.951.045. Within the limits of the applicable legislation, the Candidate has, at all times, the right to consult, rectify, request deletion, oppose the processing, or request the restriction of the processing of personal data concerning them and to obtain a copy thereof. The Candidate also holds the right to the portability of their data. 

You can exercise these rights free of charge. In addition, you can always ask us to update, modify and/or verify your personal data – which you were required to provide when you created your account. 

You can find more information about your rights on the website of the Data Protection Authority (hereinafter referred to as the “DPA”) via the following links: https://commission.europa.eu/law/law-topic/data-protection_en and “https://www.dataprotectionauthority.be/citizen”.

A Candidate can exercise their rights related to their own personal data or to file a complaint by contacting the Recruiter responsible for processing, or send a request to Talentis at the following address contact@beehire.com. Talentis Group will carefully review all incoming requests and process all valid requests within 28 days, following the standard procedures described below.

In order to facilitate a rapid response from Talentis Group to your request or complaint, we invite you to provide:

• a written, dated and signed request;
• proof of your identity; and
• if you are applying on behalf of another person (for example, as a legal representative, family member or friend), proof of your right to act for this person, namely a power of attorney.

Your request can be sent by email or post to the following contact details:

Email: contact@beehire.com

Address: Talentis Group SA, To the attention of the management, Chaussée de la Hulpe 150, 1170 Watermael-Boitsfort

If necessary, the Candidate may lodge a complaint with the data protection authority, Rue de la Presse, 35, 1000 Brussels, Telephone: +32 (0)2 274 48 00, Fax: +32 (0)2 274 48 35, Email: commission@privacycommission.be

6.4. Personal data is collected for the following purposes: the proper operation of the Talentis Group websites, the transfer of Candidate data, videos and questionnaires sent to the Recruiter(s) in charge of the recruitment campaign for which the Candidate has applied, the application of the contracts concluded between Talentis Group and the Recruiters and the purposes described in Article 6.5 below.

6.5. Talentis Group may disclose your personal data to the following third parties: the Recruiter(s) in charge of the recruitment campaign to which the Candidate has applied, regulators and law enforcement officials; solicitors; auditors; third party service providers and consultants, including web hosting and membership portal providers; any agent or sub-contractor acting on behalf of Talentis Group for the organisation of Talentis Group activities. Talentis Group may also disclose your personal data to the third parties mentioned above in the following cases: insofar as Talentis Group is required to do so by law; in the context of legal proceedings or possible legal proceedings; to establish, exercise or defend the rights of Talentis Group; to process such information on behalf of Talentis Group; for third parties to provide services to or on behalf of Talentis Group; for the acquisition by a third party of all or part of Talentis Group and/or all or part of Talentis Group’s business; if you have given your consent; for disaster recovery purposes, including in case of data breach. Talentis Group may also provide consolidated statistics to reputable third parties regarding its registered users, sales, trading structures and information. However, these statistics shall not contain any personal data.

6.6 Talentis Group is not responsible and cannot be held liable for the actions of any third party operating third party websites, whether or not linked to the Platform or whether or not you have been redirected to these websites via the Platform.

6.7. Talentis Group undertakes to take reasonable precautionary measures of a physical, technological and/or organizational nature to prevent (i) unauthorized access to your personal data, as well as (ii) loss, misuse or modification of your personal data.

Notwithstanding Talentis Group’s security policy, the checks it carries out and the actions it takes in this context, an infallible level of security cannot be guaranteed. No method of transfer or transmission over the Internet, nor any method of electronic storage is 100% secure, so that Talentis Group cannot, in this context, guarantee absolute security.

Finally, the security of your account will also depend on the confidentiality of your password to receive access to the “Beehire” Platform. Talentis Group will never ask you for your password, so you are required not to communicate it yourself. When you have nevertheless communicated your password to a third party, the latter will receive access, through your password, to your account and your personal data. In this case, you yourself assume responsibility for the actions that are posed by the use that is made of your account. Talentis therefore strongly advises you, when you notice that someone has obtained access to your account, to immediately change your password and contact us.

6.8. Talentis Group will delete or anonymize any personal data that Talentis Group no longer needs for reasonable business or legal purposes. Personal data will be deleted from Talentis Group electronic, manual and other file systems in accordance with Talentis Group internal procedures and/or other agreements.

6.9. Except when a longer retention period is required or justified (i) by law or (ii) by compliance with another legal obligation, Talentis Group only retains your personal data for the period that is necessary to achieve and fulfill the objectives referred to in point 6.3 above.

Talentis Group will end the processing of your personal data at the earliest of the following two dates: within 24 months from the end of the recruitment process concerned or at the expiry of the license of the Recruiter responsible for processing your personal data. The Recruiter may request that the Candidate accept additional terms and conditions as part of their submission to the “Beehire” platform which may contain a different retention period, in which case the retention period from the Recruiters additional terms and conditions will supersede the period described in this document.

6.10. Talentis Group will keep all the personal data it has collected in-house IT as well as on cloud servers located at the following locations: